Printers are very important in the modern office. And not just offices, but ordinary households also need printers. Of course, it can be difficult to maintain a printer and get the most out of it. So to help you, here are some tips.
# 1 adjust the margins
You may want to adjust the margins for the settings of your document before you print it. This is especially necessary when you plan to use custom embossers. Whether it’s your company logo, address, or just random embossed seals, you wouldn’t want them to overlap with the content of the document or paper. This will leave a bad impression on whoever receives this document. Therefore, always try to adjust the margins before deciding to use an embosser.
Ideally, it is good practice to adjust the margins evenly. This means that you should have even margins on all sides of the paper. However, this is not a hard and fast rule that you have to follow. You can opt for non-uniform margins whenever the purpose or style of the document requires it.
# 2 different printers for different purposes
For your office or regular use, you only need two types of printers: inkjet and laser.
Inkjet printers are ideal for color printing. Whether it’s a high-quality image or photo, business cards, or wedding invitations, inkjet printers should be the perfect choice. On the other hand, you should opt for the laser printer if you are printing plain text. For example, official documents, papers, labels, etc. generally do not require color. So you can use laser printers in this case and get good results as well.
# 3 check paper jams
Paper jams can cause unnecessary waste of paper, often ink as well. One of the main causes of paper jams is the misplacement of papers in the tray. Using the wrong type of paper size also causes a paper jam. The best way to avoid them is to follow the printer manual when inserting papers into the tray. This way, you don’t have to repeatedly check for paper jams.
# 4 use the printer frequently
Frequent use of your printer is necessary for two reasons. First, regular use helps prevent clotting. Your ink will not dry out this way and will not cause any kind of blockage. This in turn will ensure a smooth printing experience every time you use the printer.
Then comes the second reason, which is profitability. When you do not use the printer regularly, you jam the toner and the ink clots. This in turn results in more waste every time you use the printer. In addition, ink jams can render the printer unusable until you change the cartridge. This will lead to more wastage and additional expense to get new toner cartridges while the existing one still contains a good amount of ink.
# 5 use the right type of paper
You should ideally use two different types of printers for two different color schemes or prints. So why not do the same for the printing paper?
Inkjet printing paper is ideal for color printing, which is done on inkjet printers. You can expect a suitable finish with a glossy appearance. Typically, these papers are used to print photos, business cards, or anything that requires color. Then you have laser printing paper for your typical prints like official documents or printing labels. As the name suggests, this type of paper works best with laser printers.
# 6 Update your drivers and software
Printers these days rely heavily on their firmware. At the same time, they also depend on the printer driver installed on your system. As manufacturers regularly offer updates and fixes for these printers, it is important to update the drivers and sometimes the firmware too much. Unless you do this, your printer may not perform as expected and may even malfunction or stop working.
Find the driver settings on your operating system. You can update the driver with the click of a single button if the update is available and you have a stable internet connection. In some cases, you may need to uninstall the old version to update to the new one. These special instructions will be mentioned on the developer’s website or be attached to the update itself.
Once you get it all right, using your printer will be more sublime. At the same time, you can rest assured that you will get quality prints every time you press the print button.